How Does a Person's Employment Status get Determined?
At a high level, Vanta prioritizes a person’s employee data from the following sources:
Your identity provider
Information you submit directly in Vanta
If employee info from a particular provider is marked out-of-scope, Vanta will not monitor or consider it.
From your HRIS, Vanta automatically links HR info with a person based on a combination of email address and name matching. You can also manually link HR info with people via theManage HR data dialog on the People page.
Offboarding - HRIS
A person marked as inactive or terminated in their HRIS will trigger offboarding in Vanta. Ex-employees can no longer log in to Vanta.
Note: Since Vanta prioritizes HR info more than IDP info, a person with inactive HR info can enter offboarding even if their IDP is still active.
From your IDP, Vanta automatically creates people in Vanta if no existing person is found. It’s not possible to unlink or re-link IDP info associated with a person in Vanta with another person.
Offboarding - IDP
A deleted or suspended IDP account will trigger offboarding for the linked person in Vanta(unless this person is still linked to an active HRIS account.)