Vanta integrates with Smart Recruiters to monitor and manage access to your tools. By syncing user access data, Vanta helps ensure that only active employees retain access and that access is promptly removed when personnel leave. This supports automated compliance needs, streamlines access reviews, and powers automated access requests.
Estimated setup time: Less than 10 minutes
How It Works
Vanta connects to Smart Recruiters to sync user data on a regular basis. This data supports three key workflows:
Automated compliance tests – Vanta automatically checks that accounts are linked to employees and deprovisioned when personnel leave
Access Reviews – Synced users appear in Vanta’s Access Reviews, where approvers can validate appropriate access, confirm least-privilege access, and provide audit evidence
Access Requests – Entitlements from Smart Recruiters are pulled into Vanta. Requesters can ask for specific access levels, approvers can review with context, and admins can track provisioning
Please note: Vanta connects to Smart Recruiters through Merge.dev, a secure third-party integration platform.
Use Cases
Connecting Smart Recruiters to Vanta will enable you to:
Monitor and manage personnel access to Smart Recruiters in real time
Ensure only active employees retain access to company systems
Simplify access reviews and support compliance requirements
Requirements
Vanta administrator account
Smart Recruiters administrator account
Smart Recruiters credentials or API Key
Connect the Integration
You can connect using either your Smart Recruiters credentials or an API Key.
Option A: Using Smart Recruiters credentials
In Vanta, go to the Integrations tab and search for Smart Recruiters
Select Connect Smart Recruiters
Select Use my credentials
Follow the on-screen instructions to log in with your Smart Recruiters credentials
After successful connection, you’ll see a confirmation screen. Select Next
Option B: Using an API Key
In the Smart Recruiters Credential Manager, select New Credential and choose API Key
Define the Credential name and Description
Select Generate – the API Key will be displayed in a pop-up. Important: Store this key securely, as it will only be shown once
In Vanta, go to the Integrations tab and search for Smart Recruiters
Select Connect Smart Recruiters
Select Use my API key or access token
Enter your API Key and select Next
After successful connection, you’ll see a confirmation screen. Select Next
Employees will appear in Vanta within about 30 minutes.
Capabilities
Resource | Supported | Usage |
Users | ✅ | |
Groups | ❌ | |
Roles/Entitlements | ❌ | |
Last Login | ❌ |
Permissions
Vanta accesses the following data from Smart Recruiters:
Vanta can read:
Data about your users
Used to confirm only active employees retain system access
Ensures terminated employees are deprovisioned promptly
Enables Access Requests to display available users when tracking or assigning access
Vanta can write:
Nothing (Vanta does not have write permissions)