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Managing Access Requests in Vanta

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Written by Shannon DeLange
Updated this week

With Vanta, requesting access to company systems is simple and automated. Personnel can submit access requests, which Vanta routes to the correct approver and system admin for review and provisioning. This feature is especially helpful for IT teams and managers looking to streamline and track access in one place.

Note: Vanta’s Access Requests tool is currently in open beta. To get access, please contact [email protected].

Coming soon: Access requests and approvals will also be available via Slack.

Get Started with Access Requests

  • From the left-hand navigation, select Access

  • From the top navigation, select Requests

You can now view and manage incoming access requests from your personnel.

Enable a System for Access Requests

  • Select Manage systems

  • Click on a system you want to enable

  • Choose a System approver — the person who approves requests

  • Choose a System admin — the person who provisions the account

  • (Optional) Require a business justification

  • (Optional) Require users to specify requested permissions

  • Click Enable when finished

Submit an Access Request

  • From the left-hand navigation, click My access requests

    • All personnel can access this page, regardless of role

  • Click on a system

  • Fill in a business justification and permission level (if required)

  • Click Request access

  • Track request status under My requests

    • Pending approval = waiting on the approver

    • Pending provisioning = waiting on the system admin

Approve an Access Request

Approve from Email

  • If assigned as the approver, you’ll receive an email titled:
    [Action Required] [Name] requested access to [System]

  • Click Review request

  • Click Approve or Deny

    • If denying, you’ll be prompted to give a reason

  • Once approved, the request is routed to the system admin

Approve from Vanta

  • From the left-hand navigation, select Access, then Requests

    • If you don’t see this tab, you may not have full admin access

  • Click an access request with status Pending approval

  • (Optional) Use Needs my attention to filter requests

  • Click Approve or Deny

    • If denying, you’ll be prompted to give a reason

  • After approval, the request moves to the system admin for provisioning

Mark an Access Request as Provisioned

Mark from Email

  • If you’re the system admin, you’ll get an email titled:
    [Action Required] Provision a [System] account for [Name]

  • Click Review request

  • Click Mark as provisioned

  • The request is marked complete, and the requester is notified

Mark from Vanta

  • From the left-hand navigation, select Access, then Requests

  • Click a request with status Pending provisioning

  • (Optional) Use Needs my attention to filter requests

  • Click Mark as provisioned

  • The request is marked complete, and the requester is notified

View All Company Access Requests

Admins with access to the Access Module can see all access requests:

  • From the left-hand navigation, select Access, then Requests

  • View all requests and statuses from this page

  • Use filters:

    • Needs my attention = requests assigned to you

    • Open requests = all pending company-wide requests

FAQ

Who should I contact with feedback on the open beta?
Please submit product feedback here.

Can system admins and approvers see access requests?
Yes! They can view and act on any access request assigned to them in Vanta. They must have the Collaborator Role. Vanta will check for this before enabling a system.

Can I submit another request for a system I’ve already requested access to?
Yes. You can submit multiple access requests to the same system if needed.

Will these requests connect with Access Reviews or Offboarding?
We're actively building support to surface access requests during reviews and offboarding.

What if an approver or system admin leaves the company?
Vanta will flag them as invalid and prompt you to reassign those roles.