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Connecting Vanta & NetSuite

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Written by Jaquez Hodo
Updated yesterday

Vanta integrates with NetSuite to monitor and manage access to your tools as well as to sync employee data and support automated onboarding and offboarding workflows. By pulling real-time employment and access information, Vanta helps ensure that only current employees retain access to company systems and that access is promptly removed when personnel leave. This supports automated compliance needs, streamlines access reviews, and powers automated access requests.

Estimated setup time: Less than 15 minutes

How It Works

Vanta connects to NetSuite to sync user and role data on a regular basis. This data powers three key workflows:

  • Automated compliance tests – Vanta automatically checks that accounts are linked to employees and deprovisioned when personnel leave

  • Access Reviews – Synced users appear in Vanta’s Access Reviews, where approvers can validate appropriate access, confirm least-privilege access, and provide audit evidence

  • Access Requests – Entitlements from NetSuite are pulled into Vanta. Requesters can ask for specific access levels, approvers can review with context, and admins can track provisioning

In addition, Vanta syncs employee and group data to support automated onboarding and offboarding workflows, ensuring that only current employees retain access.

Use Cases

Connecting NetSuite to Vanta will enable you to:

  • Monitor and manage personnel access to NetSuite in real time

  • Ensure only active employees retain access to company systems

  • Simplify access reviews and support compliance requirements

  • Sync employees and groups from NetSuite into Vanta

Requirements

  • Vanta administrator account

  • Access to Oracle Cloud

  • NetSuite administrator account

  • URL to your NetSuite dashboard

Connect the Integration

  • In your Vanta dashboard, locate the NetSuite integration at /integrations?details=netsuite

  • Select Connect to open a modal with your connected NetSuite instances

  • Select Add credentials to open the OAuth credentials form

  • Gather the following from your NetSuite instance:

    • Account ID (found in your NetSuite dashboard URL)

    • Client ID and Client Secret from an OAuth app created in NetSuite

  • To create a new OAuth app in NetSuite:

    • Go to Setup → Integration → Manage Integrations → New

    • Configure the app with the following:

    • NetSuite will generate a Client ID (Consumer Key) and Client Secret (Consumer Secret). Copy and save these securely. They are only shown once.

  • Return to the Vanta integration modal and enter your Account ID, Client ID, and Client Secret

  • Complete the OAuth Authorization Code Flow to authorize Vanta to access your NetSuite instance

  • After authorization, select the employee end date cutoff (required for HRIS integrations)

  • Your NetSuite instance will now appear as connected in Vanta

Tip: You can update credentials or view your connected instances anytime by selecting Edit Configurations.

Employees and access data will appear in Vanta within about 30 minutes.

Capabilities

Permissions

Vanta accesses the following data from NetSuite:

Vanta can read:

  • Data about your users

    • Needed to confirm that only active employees retain system access and that terminated employees are deprovisioned promptly. In Access Requests, this allows Vanta to display available users when tracking or assigning access.

  • Data about your employees

Vanta can write:

  • Nothing (Vanta does not have write permissions)

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Troubleshooting FAQ

Errors during installation

  • Incomplete credentials – If your OAuth app connection is incomplete, Vanta will display it as (Incomplete) in the Edit Connections modal.

    • In this case, edit or delete the connection. Vanta will not retrieve data until valid credentials are provided.

  • Invalid credentials or missing scopes – Ensure your OAuth app is configured with Authorization Code Grant and Rest Web Services scope.