Vanta integrates with NetSuite to monitor and manage access to your tools as well as to sync employee data and support automated onboarding and offboarding workflows. By pulling real-time employment and access information, Vanta helps ensure that only current employees retain access to company systems and that access is promptly removed when personnel leave. This supports automated compliance needs, streamlines access reviews, and powers automated access requests.
Estimated setup time: Less than 15 minutes
How It Works
Vanta connects to NetSuite to sync user and role data on a regular basis. This data powers three key workflows:
Automated compliance tests – Vanta automatically checks that accounts are linked to employees and deprovisioned when personnel leave
Access Reviews – Synced users appear in Vanta’s Access Reviews, where approvers can validate appropriate access, confirm least-privilege access, and provide audit evidence
Access Requests – Entitlements from NetSuite are pulled into Vanta. Requesters can ask for specific access levels, approvers can review with context, and admins can track provisioning
In addition, Vanta syncs employee and group data to support automated onboarding and offboarding workflows, ensuring that only current employees retain access.
Use Cases
Connecting NetSuite to Vanta will enable you to:
Monitor and manage personnel access to NetSuite in real time
Ensure only active employees retain access to company systems
Simplify access reviews and support compliance requirements
Sync employees and groups from NetSuite into Vanta
Requirements
Vanta administrator account
Access to Oracle Cloud
NetSuite administrator account
URL to your NetSuite dashboard
Connect the Integration
In your Vanta dashboard, locate the NetSuite integration at /integrations?details=netsuite
Select Connect to open a modal with your connected NetSuite instances
Select Add credentials to open the OAuth credentials form
NetSuite supports creating an OAuth app with Authorization Code Flow that Vanta requires to access data from your instance.
Gather the following from your NetSuite instance:
Account ID (found in your NetSuite dashboard URL)
Next, you’ll need to set up an OAuth application with Authorization Code Flow in your instance.
To create a new OAuth app in NetSuite:
Go to Setup → Integration → Manage Integrations → New
Configure the app with the following:
App Name: (recommend “Vanta”)
State: Enabled
OAuth 2.0 Settings:
Check Authorization Code Grant
Redirect URI: https://api.vanta.com/auth/o/callback/netsuite
Scope: Rest Web Services
OAuth 2.0 Consent Policy: Always Ask (recommended)
NetSuite will generate a Client ID (Consumer Key) and Client Secret (Consumer Secret). Copy and save these securely. They are only shown once.
Return to the Vanta integration modal and enter your Account ID, Client ID, and Client Secret
With all that info, you should be ready to pass the values to the previous form, and once you do, it will redirect you to the NetSuite Authorization Code Flow check page to authorize Vanta to interact with your NetSuite account.
After authorization, select the employee end date cutoff (required for HRIS integrations)
Your NetSuite instance will now appear as connected in Vanta
You can update credentials or view your connected instances anytime by selecting Edit Configurations.
Employees and access data will appear in Vanta within about 30 minutes.
Capabilities
Resource | Supported | Usage |
Users | ✅ | |
Groups | ❌ | |
Roles/Entitlements | ✅ | |
Last Login | ❌ |
Permissions
Vanta accesses the following data from NetSuite:
Vanta can read:
Data about your users
Needed to confirm that only active employees retain system access and that terminated employees are deprovisioned promptly. In Access Requests, this allows Vanta to display available users when tracking or assigning access.
Data about your employees
Id
Date created
Department
Email
Employee type
Employee status
End date
First name
Hire date
Job title
Last name
Release date
Data about your active customers with given access to your NetSuite instance
Id
Date created
Email
Vanta can write:
Nothing (Vanta does not have write permissions)
Related Articles
Troubleshooting FAQ
Errors during installation
Incomplete credentials – If your OAuth app connection is incomplete, Vanta will display it as (Incomplete) in the Edit Connections modal.
In this case, edit or delete the connection. Vanta will not retrieve data until valid credentials are provided.
Invalid credentials or missing scopes – Ensure your OAuth app is configured with Authorization Code Grant and Rest Web Services scope.