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People Page

The People Page

On the People page, you'll find a table listing the personnel who have been added to your Vanta domain manually or through an Identity Provider integration. 

Here, you can see whose profile is up to date and whose requires action, either on the part of the Vanta admin or the listed person. This table surfaces people who:

  • Have security tasks pending or overdue
  • Are on leave and have security tasks paused
  • Have left the company and need to be offboarded
  • Have completed all tasks

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Personnel profiles will take one of the following Task Statuses

  • No Tasks: for accounts marked as "Service account." or those with no task sets tasks assigned
  • Paused: for accounts marked as on leave (see Marking an Employee on Leave)
  • Security tasks due soon: the employee has a security task outstanding
  • Security tasks overdue: the employee has an overdue task
  • Security tasks complete: employee is in a good state, nothing to do
  • Offboarding due soon: The employee needs to be offboarded
  • Offboarding overdue: the employee has not been offboarded according to the SLA
  • Offboarding complete: offboarding has been completed

Top of Page Navigation

This section can be found by clicking the three dots (...) on the right-hand side of the page.

  • Add a person: Manually add people to your Vanta account
  • Export: Export list of personnel
  • Send one-time reminder: Send a one-off employee digest to users in your company who have tasks due soon or overdue. This reminder does not change the recurring email settings.
  • Manage recurring reminders: Manage the frequency of personnel reminders.
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The Personnel Profile

Clicking on a person's name will open their profile pane. The three-dots menu in the upper right of the profile allows you to view and edit details like the person's name, email address, group memberships, and leave dates. It also allows you to mark them as a "Service account." (Possible reasons for marking them as a service account include if the profile is associated with an alias email such as security@company.com or support@company.com). 
 
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The profile view displays a person's:
  • One of the following employment Statuses
    • Current
    • Former
    • On leave
    • Service account
  • Job title (can only be populated from your HRIS system)
  • Start date (editable, unless you have linked your HRIS system)
  • End date (editable unless you have linked your HRIS system)
  • Groups 
  • Sources 
  • Tasks tab (displays Completed and Incomplete tasks)
    • Both admin and employee tasks can be marked as completed
    • Reminder emails can be sent to employees with incomplete tasks
  • Access tab (lists Monitored and Unmonitored vendor accounts this person has access to)
  • Offboarding tab (displays the Offboard button in Current profiles; displays the offboarding task set in Former profiles)
  • Computers tab (computers owned by this person) 

Adding a Person

If you have personnel not part of your identity provider, you can manually add them to your Vanta instance.
  • Click Add person
  • Set the name and email, and select their start date.
  • Click Add to complete the process.

 

 
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Updated