In Vanta, you can create teams to manage ownership of tests and documents more efficiently. Before creating a team, ensure that the users you want to add already have a user account in Vanta.
Before You Begin
Users must already exist in Vanta before being added to a team. There are two ways to add users:
- Add users to the People page – Users added this way have the Employee User role, meaning they can be assigned to tests and documents but have limited platform access. This can be done manually or via your IdP integration.
- Add users via the User Permissions page – Users added here have a privileged RBAC role such as Editor, Admin, or a custom RBAC role (if applicable).
Once users are added, you can proceed with creating teams.
Option 1: Create a Team from the Owner Selector
- Find a test you want to assign to a team.
- Click the Owner Selector
- Select Create New
- Fill out the team creation form
- Click Create to finalize the team and assign it
This method is useful when you need to assign ownership quickly while managing tests.
Option 2: Create Teams from the Teams List Page
For a more structured approach, you can create teams directly from the Teams List page:
- Navigate to Settings (gear icon in the top right) and select Teams
- Click Create Team in the top right corner
- Fill out the team creation form and select Create to finalize the team.
- Repeat as needed to create additional teams
This method is best when setting up multiple teams at once.
Option 3: SCIM (Coming Soon!)
Vanta is working on SCIM (System for Cross-domain Identity Management) integration to automate user provisioning and team assignments. This feature will make it easier to sync users from your identity provider into Vanta teams. Stay tuned for updates!
Managing and Editing Teams
Once your teams are created, you can update them anytime:
- Navigate to Settings (gear icon in the top right) and select Teams
- Select the team you want to edit
- To manage the team, select Edit Team in the top right to update the name and description
- To adjust the notification destination select the Team Settings tab
Keeping your teams updated ensures the right people have access and receive notifications where they need them.
By using teams in Vanta, you can simplify test ownership, improve organization, and ensure compliance efforts run smoothly.
Frequently Asked Questions (FAQ)
What permissions do Team Admins and Team Members have?
The table below outlines the permissions for Vanta Admins, Team Admins, and Team Members:
| Permission | Vanta Admins | Team Admins | Team Members |
|---|---|---|---|
| View teams | ✅ All teams | ✅ For teams they are a member of | ✅ For teams they are a member of |
| View the team’s assignments | ✅ All teams | ✅ For teams they are a member of | ✅ For teams they are a member of |
| Manage team members (add and remove) | ✅ All teams | ✅ For teams they are a Team Admin of | ❌ |
| Manage Team Admins (add and remove) | ✅ All teams | ✅ For teams they are a Team Admin of | ❌ |
| Edit the team’s notification settings | ✅ All teams | ✅ For teams they are a Team Admin of | ❌ |
| Change teams’ assignments | ✅ All teams | ❌ | ❌ |
| Create teams | ✅ | ❌ | ❌ |
| Delete teams | ✅ | ❌ | ❌ |
| Add new users to Vanta | ✅ | ❌ | ❌ |
What are the notification options?
At least one notification destination must be enabled, but you can select multiple options. The default setting is that all team members will be cc’ed on an email thread. Additional options include:
-
Send notifications to a team email
- Use an email alias such as
eng-infra@acme.comorlegal@acme.com
- Use an email alias such as
-
Send notifications to a Slack channel (if Slack is integrated)
- If you haven’t integrated Slack yet and wish to, learn more here.
-
Send notifications to a Microsoft Teams channel (if Microsoft Teams is integrated)
- If you haven’t integrated Microsoft Teams yet and wish to, learn more here.
These options allow teams to stay informed in the way that works best for them.
Updated