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Vanta & Personio Integration

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Written by Shannon DeLange
Updated over a week ago

Automatically sync your Personio employee data into Vanta to streamline user provisioning and maintain accurate employee records. This integration syncs employee information including names, email addresses, job titles, departments, and employment status from Personio to Vanta.

This article applies to: Admins

Estimated time to set up: Less than 10 minutes

How it works

The Personio integration uses API authentication to sync employee data from your Personio instance to Vanta. The integration:

  • Syncs employee data including names, emails, job titles, departments, and employment status

  • Updates automatically when employee information changes in Personio

  • Supports both employees and contractors with proper employment type classification

  • Handles personal email addresses (when enabled via feature flag)

  • Processes time-off data for upcoming leave

  • Ensures accuracy by filtering out employees without required email addresses

The integration uses a Client ID and Client Secret to securely connect to the Personio API and sync data on a regular schedule.

Use Cases

  • Auto-provisioning users: Automatically create Vanta user accounts for all employees in your Personio system, ensuring new hires have immediate access to security and compliance tools.

  • Role-based access control: Use synced job titles and departments to automatically assign appropriate security roles and access levels based on employee positions.

  • Manager-based approvals: Leverage the manager relationship data from Personio to route security approvals and access requests to the appropriate supervisors.

  • Data enrichment: Enhance your security and compliance processes with accurate, up-to-date employee information including employment status, start dates, and organizational structure.

  • Compliance reporting: Generate accurate compliance reports using current employee data, including department assignments and employment status for audits and reviews.

  • Access review automation:Streamline access reviews by using synced employee data to identify users who have left the organization or changed roles.

Overview

To connect Personio and sync employee data to Vanta, you will:

  • Create an API credential in Personio

  • Install the Personio integration in Vanta

  • Configure the connection with your API credentials

Requirements

  • You must be a Vanta admin

  • You must have Personio admin access to create API credentials

  • All employees in Personio must have email addresses (required for syncing)

Connect the integration

Create an API credential in Personio

  • Log in to your Personio admin console

  • Navigate to Settings, then select API Credentials

  • Find Vanta in the Marketplace section

  • Click Connect to start the integration

  • Select Generate new credentials

  • Your Client ID and Client Secret will appear

  • Once completed, the activation will be visible in your Vanta dashboard.

To make sure Vanta can collect the right data:

  • Select the Read scope for both Employees and Time-off

  • Under Readable Employee Attributes, choose the following:

    • Contract Ends

    • Department

    • Email

    • Employee ID

    • Employment Type

    • First Name

    • Hire Date

    • Last day of work

    • Last name

    • Main or secondary occupation

    • Position

    • Status

    • Team

    • Termination Date

    • Personal Email

PLEASE NOTE: To ensure the integration correctly sync the data you must all of the following attributes. If you do not select all of the attributes the integration may fail to sync data correctly.

Install the Personio integration

  • Navigate to the Admin page in Vanta, then select All Integrations

  • Find Personio under the Identity Providers section

  • Click Install

  • Enter your Personio Client ID and Client Secret

  • Click Store Token to validate your credentials

  • Once validation is successful, click Save

Permissions

Vanta only accesses the following data from your Personio account:

Vanta will be able to view:

  • Employee names and contact information

  • Job titles and departments

  • Employment status and dates

  • Personal email addresses (when enabled)

Vanta will be able to do:

  • Read-only access (no actions or edits permitted)

Frequently Asked Questions

If users aren’t syncing, check the following:

  • Verify that all employees in Personio have email addresses

  • Check that your API credentials have the correct permissions

  • Ensure the Client ID and Client Secret are entered correctly

  • Contact support if the issue persists

If employee data looks incorrect, keep in mind:

  • Employee data is automatically mapped from Personio to Vanta

  • Job titles, departments, and employment status are synced as available

  • Personal email addresses are only synced if the feature is enabled for your organization

For “Access Denied” errors, confirm:

  • Verify your API credentials are still valid in Personio

  • Check that the credentials haven't expired or been revoked

  • Ensure the credentials have the required read permissions

  • Try regenerating the API credentials if needed

If data isn’t updating in Vanta:

  • The integration syncs data on a regular cadence

  • Changes in Personio may take up to 24 hours to appear in Vanta

  • Check the integration status in Vanta admin settings

  • Contact support if sync issues persist beyond 24 hours