Automatically sync your Personio employee data into Vanta to streamline user provisioning and maintain accurate employee records. This integration syncs employee information including names, email addresses, job titles, departments, and employment status from Personio to Vanta.
This article applies to: Admins
Estimated time to set up: Less than 10 minutes
How it works
The Personio integration uses API authentication to sync employee data from your Personio instance to Vanta. The integration:
Syncs employee data including names, emails, job titles, departments, and employment status
Updates automatically when employee information changes in Personio
Supports both employees and contractors with proper employment type classification
Handles personal email addresses (when enabled via feature flag)
Processes time-off data for upcoming leave
Ensures accuracy by filtering out employees without required email addresses
The integration uses a Client ID and Client Secret to securely connect to the Personio API and sync data on a regular schedule.
Use Cases
Auto-provisioning users: Automatically create Vanta user accounts for all employees in your Personio system, ensuring new hires have immediate access to security and compliance tools.
Role-based access control: Use synced job titles and departments to automatically assign appropriate security roles and access levels based on employee positions.
Manager-based approvals: Leverage the manager relationship data from Personio to route security approvals and access requests to the appropriate supervisors.
Data enrichment: Enhance your security and compliance processes with accurate, up-to-date employee information including employment status, start dates, and organizational structure.
Compliance reporting: Generate accurate compliance reports using current employee data, including department assignments and employment status for audits and reviews.
Access review automation:Streamline access reviews by using synced employee data to identify users who have left the organization or changed roles.
Overview
To connect Personio and sync employee data to Vanta, you will:
Create an API credential in Personio
Install the Personio integration in Vanta
Configure the connection with your API credentials
Requirements
You must be a Vanta admin
You must have Personio admin access to create API credentials
All employees in Personio must have email addresses (required for syncing)
Connect the integration
Create an API credential in Personio
Log in to your Personio admin console
Navigate to Settings, then select API Credentials
Find Vanta in the Marketplace section
Click Connect to start the integration
Select Generate new credentials
Your Client ID and Client Secret will appear
Once completed, the activation will be visible in your Vanta dashboard.
To make sure Vanta can collect the right data:
Select the Read scope for both Employees and Time-off
Under Readable Employee Attributes, choose the following:
Contract Ends
Department
Email
Employee ID
Employment Type
First Name
Hire Date
Last day of work
Last name
Main or secondary occupation
Position
Status
Team
Termination Date
Personal Email
PLEASE NOTE: To ensure the integration correctly sync the data you must all of the following attributes. If you do not select all of the attributes the integration may fail to sync data correctly.
Install the Personio integration
Navigate to the Admin page in Vanta, then select All Integrations
Find Personio under the Identity Providers section
Click Install
Enter your Personio Client ID and Client Secret
Click Store Token to validate your credentials
Once validation is successful, click Save
Permissions
Vanta only accesses the following data from your Personio account:
Vanta will be able to view:
Employee names and contact information
Job titles and departments
Employment status and dates
Personal email addresses (when enabled)
Vanta will be able to do:
Read-only access (no actions or edits permitted)
Frequently Asked Questions
If users aren’t syncing, check the following:
Verify that all employees in Personio have email addresses
Check that your API credentials have the correct permissions
Ensure the Client ID and Client Secret are entered correctly
Contact support if the issue persists
If employee data looks incorrect, keep in mind:
Employee data is automatically mapped from Personio to Vanta
Job titles, departments, and employment status are synced as available
Personal email addresses are only synced if the feature is enabled for your organization
For “Access Denied” errors, confirm:
Verify your API credentials are still valid in Personio
Check that the credentials haven't expired or been revoked
Ensure the credentials have the required read permissions
Try regenerating the API credentials if needed
If data isn’t updating in Vanta:
The integration syncs data on a regular cadence
Changes in Personio may take up to 24 hours to appear in Vanta
Check the integration status in Vanta admin settings
Contact support if sync issues persist beyond 24 hours